WAC Committee Meetings
Wymondham Athletic Club Committee Meeting Minutes Monday 10th August 2009
Present: Ian, Paul, Andy, David, Kim, Terry, Russell.
Minutes of the Meeting 8th June 2009 Approved
Reports
Chairman
Very pleased that 8 members of the Club had attended a First Aid Course at Easton College paid for by the club. The rise in new members coming to the club has been very encouraging. The feedback from the new members coming to the club had been very good.
Secretary
No issues to discuss. Will raise issues that are on agenda.
Treasurer
A full Financial status of the club was given to all committee members present. Club in a very good financial status. Unpaid membership fee’s where causing concern with a sum of £800 yet to be paid.
1. Club Kit
Refresh
PW gave an update on the club kit. The manufacturer had requested a detailed drawing of the vested completed by a graphic designer and a pantone colour for the vests. It had proved difficult to get a graphic designer and everyone was asked if they could help. TE had a graphic designer at work and would ask if they could help. PW to email Terry with the vest design.
2. Presentation Evening
DH informed the committee, The chosen venue for the presentation Evening Caistor Hall has become unworkable because the club would not be given a separate room. Dunston Hall has been chosen as a replacement and a very good deal and venue have been found. The cost will be £30 a head with a £7 subsidy from the Club. The club will have a separate room and a Disco with the evening going until 0100hrs. A specimen menu was given. A Deposit Cheque will be sent and a letter sent to members in September.
3. Training Budget Update
Debate on the level 2 costs. £400 had been spend on Level 2 this year but hard to determine costs due to the charges being made as a whole cost of coaching courses.
4. Races Update
The fairland hall had sent information about booking due to central hall being closed. Costs for hall given out all present felt we should book the hall.
5. Round Norfolk Relay
RC:
All legs covered and we will be entering a team in the Open category. Minbus needs to be booked and more volunteers need to be found for support. Notice with Legs will go on notice board need week. PW had received email about Toilet lights, To be forwarded to Ian to sort out.
6. Half Yearly Meeting
All present felt due to the numbers that attend a half yearly meeting was not necessary.
A.O.B
Kim: Has been approached about a group from the club going to Grizzley in Feb 2010. Good idea and Kim asked to find out more details and come back to the committee.
Website, can the PDF file for Thursday Evening be changed and Footprints be easier to find. PW to Email Webmaster.
Russell: Can a prize be given to best fancy dress at the NYD 10Km. Good idea to be put on entry forms.
Footprints: Next issue to have more sparkle and a push for more articles.
No more points raised Meeting closed at 9.10 pm.
Next Meeting: 5-10-09 Future Meetings:
Paul Wightman (WAC Secretary)
Main Committee Meetings
These are held on the first Monday in the month (or the following week if the first Monday is a bank holiday) and attended by:
Ian Sturgess |
Chair |
Kim Reader |
Vice Chairman |
Secretary |
|
Terry Epps |
Treasurer and Membership Secretary |
Russell Clarke |
Committee Member |
Andy Preston |
Committee Member |
David Hazelton |
Committee Member |
Karl Chapman |
Race Committee Chairman |
Ron Marsh |
Head Coach |
The purpose of these meeting is to discuss all areas of club business and always includes updates from:
· Race Committee
· Coaching Committee
· Treasurer
These meetings present an opportunity for members to raise issues that can then be discussed by the committee (please see Paul Wightman to include on the agenda).
Full details of committee members' roles and responsibilities are available by clicking here.
Half Yearly Meeting
This is held in August and is an open meeting to which all club members are invited.
The meeting is chaired by Ian Sturgess (Chairman) and minuted by Paul Wightman (Secretary).
After briefings from club officials on current activities, the main purpose of the meeting follows by opening up the floor for questions to be raised via the Chair on any aspect of the club's operation.
Please note that under the new committee of 2003, quarterly meetings will no longer be held.
Annual General Meeting (AGM)
This is held in February and is a meeting to which all club members are formally invited to attend.
The meetings are chaired by Ian Sturgess (Chairman) and minuted by Paul Wightman (Secretary).
The purpose of the meeting is to:
· Approval of minutes of previous AGM and discussion of any items raised
· Receive presentations from the Chairman, Secretary, Treasurer, Race Chairman and Head Coach
· Elect Club Officials for the forthcoming year
· Receive Any Other Business
Race Committee Meetings
These are held periodically throughout the year.